To do more advances searches that cannot be done from the search bar, see Figure 8. Most of that type of searching can be done from the search box at the top of the list of email messages in the inbox. You can search for messages according to send, receiver, where you are the only person on the вЂњToвЂќ line, and by certain keywords in the subject line.

Filtering can help you look for a single message or multiple messages that meet a certain criteria. Items can be grouped by one or more of your fields.ДЄnother choice from the Advance View Setting dialog box is вЂњFilterвЂќ. See Figure 1 and 2.) See Figure 5 below for the вЂњAdvanced View SettingsвЂќ dialog box.ДЇrom this dialog box, on choice is to change how your messages are grouped. (Note: You can also find this on the drop-down list above the message list, under вЂњBy DateвЂќ. When you click on it, the Advanced View Settings dialog box will open. On the View tab towards the very left is a вЂњView SettingsвЂќ button.

You can customize the panes (and the location of) you have open including the Folder pane, Reading pane and To-Do Bar. On the view tab, to the right side are the buttons for changing the layout. You can choose to show up to 3 lines of text from the body of the message. For each email, you will see the sender, the subject line and the date/time stamp. This feature will change how many lines of the message you see in the center pane list. The вЂњMessage PreviewвЂќ button is on the left side of the Arrangement group. Each of these sections will have a bar heading. For example, if you are sorting by вЂњDateвЂќ, it will have groups called вЂњMondayвЂќ, вЂњLast WeekвЂќ, etc. The groups may vary depending on how you have chosen to sort. Do a reverse sort, add columns, or even expand or collapse the group of messages you are on in the inbox. To change the field the messages are sorted by, click on the field (Date, From, To, etc.) in the вЂњArrangementвЂќ gallery. You can adjust the order from most recent to oldest and vice versa.ДЄnother place to customize the sort order is on the View tab. Next to these choices is the button вЂњNewestвЂќ with an arrow. And, it keeps the related items together in one thread.ДЄt the top is also a place to choose вЂњAllвЂќ or вЂњUnreadвЂќ messages. This helps to reduce the numbers of individual pieces of email in your inbox. This feature will group the replies with the original message. You might like to select вЂњShow as ConversationsвЂќ from the drop down list to help organize your inbox, too. When you click the down arrow next to вЂњBy DateвЂќ, you will get several other choices including From, To, Size, Subject and many more. You will also have a sort option, which is usually set to вЂњBy DateвЂќ as the default. We will cover that in the next section of this post. In the center section (See Figure 1), you will have an option to вЂњSearch Current MailboxвЂќ. You have the Folder pane on the left, the message list in the middle, and the reading pane on the right. In your standard Outlook inbox, you usually have three panes. As you get your inbox more cleaned out and organized, sorting can still be a useful tool. To initially wade through your messages, adjusting your sorting can be helpful to find messages. However, I must give a disclaimer: The user has to take some time to set up these up and must spend a little time each day maintaining the received and sent messages. Outlook has so many great tools that can be utilized to help tame an unruly inbox.

Most of the people I train use Microsoft Outlook for their email application. вЂњI have to leave this message in my inbox because it is a reminder for me.вЂќ.вЂњIвЂ™m sorry, I have to answer this now or IвЂ™ll lose this message in all of the others clogging my inbox.вЂќ.

вЂњMy inbox is taking on a life of its own.вЂќ.вЂњIf I donвЂ™t deal with this now, I will forget about it.вЂќ.We are usually sitting at their desk and are working with their files and a notification pops up with a new email message they received. I cannot tell you how many times I have had a client need to pause our one-on-one training session to deal with email.

Outlook 2019 advanced search